4 Nov 2014

AGM 27th November 2014

This years Elephants Not Included AGM will be on 27th November at 8pm, in the Alltwen Community Hall, Dyffryn Rd, Alltwen, Pontardawe. Swansea. SA8 3BY. 


Please try to be there. If you are unable to attend, but would like something discussed, please contact me, so I can add it to the agenda. Equally, if you would like to be considered for one of the three posts on the committee of the group (see below), let me know and I will nominate you and put your name on the ballot. The week before the AGM I will be sending out an email to all members that will have the agenda and list of people nominated for the committee posts, so that you all get a chance to think about things before the meeting or email me your votes and opinions on the agenda topics in advance if you cannot be there. Thanks.


Committee Posts Job Descriptions

Chair:-

  • Responsible for the smooth running of the club.
  • Keep club members informed of everything going on within the club.
  • Covering or re-allocating work for committee members that are absent/ill/having problems with their duties.
  • Run the lending library, processing and keeping record of equipment going out and coming back in.
  • Keeping the Facebook group and blog news page up to date.
  • Increase awareness in the local community what ENI is all about.
  • Be the person club members contact to request master classes/training.
  • Find venues and tutors for master classes requested by the club members.
  • Dealing with complaints.
  • Chair monthly meetings.
  • Key holding.

Treasurer:- 

  • Keep weekly club attendance records up to date with who has and hasn't paid.
  • Keep accurate records of money taken each week.
  • Keep accurate records of club expenditure.
  • Keep and file receipts for all payments made by the club.
  • Bank money (or arrange for another committee member to do so)
  • Pay the monthly rent for the hall from club funds and pay club invoices.
  • Attend short monthly meetings and keep the committee updated on the accounts and any problems.
  • Occasional key holding.

Secretary:-

  • Keep members records up to date and add new members detail to the records as they join.
  • Providing all committee members with up to date copies of members details.
  • Deal with correspondence to and from ENI.
  • Apply for grants and deal with responses from the grant bodies.
  • Write the minutes for all meetings and provide copies of them to all committee members. This can be digitally.
  • Holding records of any complaints made within or to the group.
  • Attend monthly meetings to report to the committee any mail, grant replies etc.
  • Occasional key holding.


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