The results are in....

Last nights emergency general meeting was a success as we now have two more committee members.... *drum roll*.....

The new Treasure of the Elephants Not Included club is...... Stephen Hanbury! Thank you for standing Stephen. I would be grateful if all of you club members make his life easier by remembering to sign in at the beginning of each meeting you attend and pay your £2, thank you.

The new post of Events Organiser was taken by..... Daniel Mahers! So, if you have any events you want the club to attend or have a request for a master class in plate spinning or 3 ball juggling let him know and he will get the committee to organise it.

The Committee now stands as

Chair :- Lynne Davies
Secretary :- Vaughan Budd
Treasurer :- Stephen Hanbury
Events Organiser :- Daniel Mahers

Now we have a full committee again we will be discussing with the club members where you see the ENI going in the next year, because yes Elephants Not Included is almost 1 year old, so bring forward all your ideas and wants to the club committee members. We can't promise we will be able to do all of them, but we will discuss all your ideas and see how feasible each idea/request is. We will of course be having a party to celebrate the fact we will be 1 on 21st April. It will be a bring a plate event again as was the Christmas and Halloween events and I'm sure we can rustle up a few prizes for people to win in some party games.

See you all next Thursday!

Job descriptions

As promised a few days ago (sorry for the delay) these are the job descriptions for the committee posts that are coming up for election on Thursday 17th March 2011.

Treasurer :-

1. Keep weekly club attendance records up to date with who has and hasn't paid.
2. Keep accurate records of money taken each week.
3. Keep accurate records of club expenditure.
4. Keep and file receipts for all payments made by the club.
5. Bank money weekly (or arrange for another committee member to do so)
6. Pay the monthly rent for the hall from club funds.
7. Attend short monthly meetings (held on club night) and keep the committee updated on the accounts and any problems.

This would take on average no longer than 1 hr per week

Events Organiser :-

1. Find events for Elephants not Included (ENI) to attend.
   
2. Arrange ENI parties/gatherings.
3. Be the point of contact for anyone approaching ENI requesting attendance at events.
4. Bring all requests before the club for the members to vote if the wish to be involved in each event.
   
5. Organise members to be where they are supposed to be, at the time they are supposed to be, and insure they understand all the health and safety rules that the event have given you.
6. Confirm with events organisers that ENI is covered by the event insurance.
7. Write risk assessment for external venues if requested.
8. Be the person club members contact to request master classes/training, where upon you will come to the committee to ask the chair to put the request to the group and action setting up all agreed proposals.
   
9. Attend short monthly meetings (held on club night) and keep the committee updated on any up coming events or requests.

This job will take as much time as you feel able to put into it, but it would be wise to expect to put more hours into it during the summer than the winter.

Just so you know what Lynne and Vaughan's positions are, here are the job descriptions for the chair and secretary.

Chair:-

1. Responsible for the smooth running of the club.
2. Keep club members informed of everything going on within the club.
3. Covering or re-allocating work for committee members that are absent/ill/having problems with their duties.
4. Run the lending library, processing and keeping record of all the donations made and passing the money on to the accountant to record and bank.
5. Keeping the facebook group and blog up to date.
6. Increase awareness in the local community what ENI is all about.
7. Search for a larger venue so we can recruit more club members.
8. Find venues and tutors for master classes requested by the club members.
9. Dealing with complaints.
   
10. Chair monthly meetings.

Secretary:-

1. Keep members records up to date and add new members detail to the records as they join.
2. Deal with correspondence to and from ENI
3. Apply for grants and deal with responses from the grant bodies.
4. Write the minutes for all meetings and provide copies of them them to all committee members.
5. Holding records of any complaints made within or to the group.
   
6. Attend monthly meetings to report to the committee any mail, grant replies etc.

I hope that makes it clear what each member of the committee does and who you need to approach if you need to talk to someone about ideas you have for the club, a complaint or things you would like the club to do.

Emergency General Meeting

Due to Daniel Mahers standing down as the Treasurer of Elephants Not Included, we are calling an emergency general meeting Thursday 17th March 2011 8pm at the Alltwen Community Hall to vote in a new Treasurer. We have also decided that we need an Events Organiser to sort out the all parades, gatherings, beach meetings etc we can attend as a club in the coming year. They will also be the person you go to when you want to request events to happen, such as master classes or parties.

If you wish to stand for either post please contact Lynne or Vaughan. Please try to attend the meeting so you can have your say on who gets elected into the positions.

Thank you!